Personal Information Collection Statement

1. Your personal data and health information provided to the Cervical Screening Information System, which is maintained by the Department of Health, will be used for the following purposes:
   1. Recording and transferring of your personal data and health information (collected at anytime from your registration with this Programme until your withdrawal) for continuity of care or reference by other medical professionals who provide care to you (if you withdraw from this Programme, your record will be retained but only for internal use and access by the Department of Health);
   2. Sending reminder letters to you;
   3. Tracing defaulter for follow-up and treatment;
   4. Preparing statistics for research or teaching purposes;
   5. For quality assurance of the Programme; and
   6. Investigating and following up matters related to the Programme.
2. The provision of personal data is voluntary. If you do not provide sufficient information, we may not be able to prove that you have enrolled in the Programme and cannot provide/coordinate services for you.
3. Besides internal use within DH, your personal data and health information may also be accessed by, disclosed and transferred to other health care providers, including doctors and pathology laboratories, Government bureaux/departments, the Hospital Authority, and any relevant third parties for the purposes mentioned above, if required. Apart from this, the data may only be disclosed to parties where you have given consent to such disclosure or where such disclosure is allowed under the Personal Data (Privacy) Ordinance.
4. You have a right of access and correction with respect to personal data as provided for in sections 18 and 22 and Principle 6 of Schedule 1 of the Personal Data (Privacy) Ordinance. Your right of access includes the right to obtain a copy of your personal data. A fee may be imposed for complying with a data access request.
5. Written enquiries concerning the personal data provided, including the making of access and corrections, should be addressed to Cervical Screening Programme Office, Department of Health, Room 10, 5/F, 134 Queen’s Road West, Sai Ying Pun, Hong Kong or email us at cervicalscreening@dh.gov.hk.

Security Measures of Cervical Screening Information System (CSIS)

• Personal Data (Privacy) Ordinance is strictly adhered by Department of Health in handling and keeping personal data confidential at all times.
• CSIS web servers are protected by firewall system to prevent unauthorised access.
• With the use of internationally-recognised Transport Layer Security (TLS) encryption (an online security standard for data transmission), information is encrypted during the transmission of personal data through the Internet between public users and the system.
• CSIS monitors each login attempt to prevent unauthorised access. If there are three consecutive login attempts with incorrect password, related user account will be locked and the online system service will be immediately suspended.
• In case users forget to logout from the CSIS system, online access will be disconnected automatically after a short inactive period to prevent unauthorised access.
• The type of information accessible to a user is safeguarded by tight control mechanisms so that the user can only access to her/his authorised information.
• CSIS will not ask for users' account number, password or any personal information via emails nor short message service (SMS).
• A third-party Security Auditor was commissioned by the Department of Health to conduct regular Security Risk Assessment and Audit Services for the CSIS to review the security status of the system. Actions have been taken to address and rectify all the security issues/concerns noted in the assessment and audit.

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The information provided by the Department of Health, the Government of the Hong Kong Special Administrative Region ("the Government") on this website is for reference only. Whilst the Government endeavours to ensure the accuracy of the general information on this website, no statement, representation, warranty or guarantee, express or implied, is given by the Government as to its accuracy or appropriateness for use in any particular circumstances.

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